Accounts Payable Clerk

The Accounts Payable team are the department that receive invoices, process and make payments for company expenditure. The team are responsible for liaising with suppliers, depots and buyers to rectify any invoices that fall into query, ensuring all queries are resolved promptly and paid when due to ensure other business functions are not compromised.

Accountabilities – may include but not limited to.

(A list of 6-10 statements identifying the principal outputs of the job)

1

Action invoices and credits from suppliers that require manual intervention, which have failed the automatic 3 way matching process

2

Action pre-approved “manual” invoices received and process accordingly, including foreign invoices

3

Investigate and deal with invoicing queries, such as price and quantity discrepancies

4

Ensure all queries are resolved promptly and effectively

5

Assist in the preparation of the scheduled payment runs, to ensure only valid transactions are paid as per agreed payment terms.

6

Develop a good relationship with suppliers to assist with resolving supplier queries

7

Liaise with key stakeholders within the business and communicate issues/feedback to suppliers.

8

Reconcile supplier statements in full and follow up required actions accordingly

9

Run reports and distribute as & when required

10

Support with adhoc requests from the management team, such as audit & UAT

Measures & Key Performance Indicators

Carry out supplier reconciliations, follow up actions and report back to suppliers

Feedback to your suppliers with regards invoices that have failed 3 way match and seek ways to improve the first time match rate

Action credits that have been received on a daily basis, to ensure queries resolved have been actioned in the system to allow payment of invoice to be made

Ensure invoices are paid, when due, to ensure accounts run smoothly and orders are not blocked due to lack of payment

Jobholder requirements (Knowledge, skills and key behaviours)

Requirements for qualifications, specialist knowledge, skills or key behaviours the jobholder will need to demonstrate to do the job effectively.

• Must have minimum of 2 years Accounts Payable experience
• Must have experience of carrying out supplier reconciliations, preferably using excel
• Has a good understanding of the Purchase order, 3 way process
• Has confidence when communicating with suppliers and key contacts within the business, being able to explain the issues in an effective and supportive manner
• Be able to handle difficult supplier accounts
• To have a proactive approach in dealing with reoccurring supplier queries
• Able to manage and prioritise own workload

• Enthusiastic and positive attitude
• Reliable

• A good team player and works effectively with others